Reference Manual

How do I …?

Short steps for everything you do in FISHERS. Search, or pick your task.

Start Who can do what Step by step Menus Life of a trip Walkthrough If something is wrong Glossary

Start

Sign in in three steps

1
Sign in

Use Sign In on the home page. Staff type their email and password. Boat owners type their BoatR number and 6-digit PIN. Too many wrong tries lock the screen for a moment.
2
Change a temporary password

A password someone gave you is temporary. You are sent to Change Password first. Later: user menu (your initials, top right) → Change Password.
3
Use your menu

You land where you belong: the Admin panel for staff, the Catch Trip app for boat owners, the Kiosk for landing site operators. The sidebar shows only what your role can open.

No account yet, or forgot your password? Ask the super admin: there is no sign-up and no reset by email.

Who can do what

Your role decides the action. Your area decides whose records.

Lists, reports and exports are cut down to your area before they reach you. An account with no area sees nothing.

Full View only Reports only Own app Full = create, edit, delete · View only = read · Reports only = dashboard and reports

Super admin

System administrator

Everything, in every area. The only role that manages Users, Roles, the Activity Log and trip cancellations.

Full All areas

Admin

Program head

Reads all records. Edits the Form Reference List, regions and provinces, and manages vessel owner logins.

View only All areas

Municipality staff

Office staff

Registers fisherfolk and vessels, issues licenses, records catch and farms, manages vessel owner logins, edits the Municipality Profile.

Full Own municipality

Municipality head · planning

Office head · planning office

Reads everything in the municipality, including the Management Reports. Changes nothing.

View only Own municipality

Region · province · BFAR

Head or staff of a region or province; BFAR

Dashboard and reports. Each report is listed in the sidebar.

Reports only Own region / province

NGO

Partner organisation

Dashboard and reports, for every area.

Reports only All areas

Landing site operator

Kiosk operator

Goes straight to the Kiosk to record returning boats.

Own app Own landing site

Boat owner

Owner or captain

Plans trips, marks them departed and prints the trip QR in the Catch Trip app.

Own app Own boat

Step by step

Pick a task

Office staff

Registration → Fisherfolk Registration

1 Click New Entry. Choose the municipality, then a barangay of that municipality.
2 Fill in the profile and Save. You move on to the next section each time you press Save & next.
3 Skip sections that do not apply. Leave FishR empty if you do not have it yet; the system records it as xxx-xxxx-xxx.
4 Print the registration form from the row menu.

A FishR number can belong to one person only.

Registration → Vessel Registration

1 Click New Entry and choose the owner (a registered fisherfolk).
2 Enter the vessel, BoatR number and engine details, then Save. Net tonnage and the MFVR number are filled in for you.
3 Print the application form, admeasurement certificate or certificate of number from the row's print menu.

A BoatR number can belong to one vessel only.

Issue a fishing license Municipality staff

Licenses → Fishing License

1 Click New Entry, choose the fisherfolk and fill in the license information. Save.
2 From the side menu add the vessels and the gear the license covers.
3 Print the license from the row menu.

A license without a vessel or gear is counted as missing data.

Add a capture fishing record Municipality staff

Catch Records → Capture Fishing Records

1 Click New. Pick the fisherfolk and vessel, or tick Not registered when they are not in the system.
2 Enter the departure and return times and Save. A DFCR number is generated.
3 Open the record's Species page and add each fish caught with its weight.

Trips finished at the kiosk create their record automatically.

Record a fish farm Municipality staff

Catch Records → Aquaculture Fishing Records

1 Choose the tab of the aquatic environment, then New Entry.
2 Pick the fisherfolk, fill in the farm and Save.
3 Open the Species page to add each harvest.

Give vessel owners a login Municipality staff

Registration → Vessel Owner Accounts

1 Find the owner in the list: search by name or FishR number, or filter to Licensed boats only.
2 Press Create login on the owner row. A one-time activation code is shown once. Copy the message or take a screenshot, and send it to the owner.
3 The owner opens Activate your login on the sign-in page and enters their FishR number, the code and a 6-digit PIN of their own choice. One login covers every boat registered to that owner.
4 On a row: Reset access (a new code, for a forgotten PIN) or Deactivate / Reactivate. When a boat is sold, just update the Vessel Registration: the new owner is the one who can use it.

Choose a captain for a boat Vessel owner

Catch Trip → My Boats

1 Press Choose captain on the boat. Search for a licensed fisherfolk from your province by name or FishR number, and set an end date if it is a rental.
2 A one-time code is shown. Copy it or take a screenshot of the message and send it to the captain.
3 The captain opens Activate your login (or Enter a code on My Boats if they already have a login). From then on they see only that boat and the trips they take.
4 A boat has one captain at a time. Use Change captain or Remove captain whenever you need to.

Fix flagged data Municipality staff

Registration → Data Corrections

1 Pick a tab: Barangay in another municipality, Shared FishR numbers or Shared BoatR numbers.
2 Press Correct on a row and fix the number or the barangay.
3 Save. The row leaves the list once it is right.

You only see your own municipality.

Add a landing site Municipality staff

Settings → Municipality Profile → your municipality → Landing Sites

1 Click New. Enter the name, type and barangay (the barangay is required).
2 Save. To retire a site, switch Active off. A site used by a trip cannot be deleted.

Add a local species or gear name Municipality staff

Settings → Fisheries Reference List → Local Names

1 Click New Entry. Enter the local name.
2 Choose the English name and family (or gear type), then Save.

A name already used by a catch record cannot be deleted. Rename it.

Set up the printed forms Municipality staff

Settings → Municipality Profile → your municipality

1 Open Signatory. Keep exactly one active person for each role (mayor, agriculturist ...).
2 Open Other Details and set the ordinance and the municipal logo.

No active signatory means a blank signature on the form.

Reports

Run the Capture Fishing Report Staff and report roles

Reports → Capture Fishing Report

1 Choose a date range or a preset. Narrow by municipality, landing site, species or gear.
2 Choose how to group the rows, how to sort, and which columns to show.
3 Review it on screen, then Export Excel or Export PDF. The header states the area it covers.

Leave a filter empty to include everything you may see.

Read the Management Reports Heads, planning, admin and report roles

Reports → Management Reports

1 Pick a report. Report-only roles find the 11 reports as menu items in the sidebar, in three groups.
2 Set the period and, if you like, a municipality. Some reports offer several views.
3 Use Export Excel or Print. Registry reports describe today, so they have no period.

Boat owners

Plan a trip Boat owner

Catch Trip app → Trip Logs

1 Tap + New Trip. Your boat and name are filled in.
2 Choose the departure site and time, and add your crew.
3 Tap Save as Scheduled. You can still edit or cancel it.

Leave for sea Boat owner

Trip Logs → open the trip

1 Tap Mark as Departed and confirm.
2 Tap Print Trip QR and keep the printout for the return.

After this the trip can no longer be changed.

Change your PIN Boat owner

Trip Logs → key button (top right)

1 Enter your current PIN, then a new 6-digit PIN twice.
2 Tap Save new PIN. Avoid patterns such as 123456 or 111111.

Forgot it? Ask your municipal office to reset it.

Kiosk operators

Record a returning boat Landing site operator

Kiosk → Return Trip

1 Find Trip: scan the QR, type the trip code, or search by FishR number.
2 Return Information: confirm the return time and landing site, choose With Catch or Zero Catch, add each catch, and fill in the role, expenses and, for a catch, where it is sold and who certifies it.
3 Review and confirm. The trip is completed and locked, and its Capture Fishing record is created.

If something is missing nothing is saved, and the screen says what to fix.

Administrators

Add a user Super admin

System Administration → Users

1 Click New. Enter the name, email, role and the area (region, province or municipality).
2 Give the person the suggested starting password yourself. It is temporary and they must replace it at first sign-in.

No area, no data: a staff account without an area sees nothing.

Reset a forgotten password Super admin

System Administration → Users

1 Find the person and press Change Password on their row.
2 Give them the temporary password. They choose their own when they sign in.

Nobody else can reset passwords, and nothing is sent by email.

Cancel a stuck trip Super admin

Catch Records → Catch Trip Logs

1 Filter by Stuck (departed for over 24 hours).
2 Open the trip, press Cancel trip and write the reason.

Completed trips cannot be cancelled.

Review what happened Super admin

Activity & Audit → Activity Log

1 Filter by type, event, municipality, record or date, then press View on an entry to see who did it and the before and after values.
2 Run the cleanup from the Activity Log to archive entries older than 365 days. Download the files from Archive Files.

Passwords and PINs are never written to the log.

Menus

What each menu is for

Reports

Capture Fishing Report: Catch summary for your area, exported to Excel or PDF.
Management Reports: Eleven reports on catch, livelihood and the registry.

Registration

Fisherfolk Registration: Profiles of fisherfolk, with all their sections. Print and export.
Vessel Registration: Boats, engines and the three printed forms.
Vessel Owner Accounts: Catch Trip logins for vessel owners: create, reset access, deactivate. Owners choose their own captains.
Data Corrections: Records to fix: wrong barangay, shared FishR or BoatR.

Licenses

Fishing License: Licenses with their vessels and gear.

Catch Records

Catch Trip Logs: Every trip boat owners log, with status, crew and catch.
Capture Fishing Records: One record per landed trip, with its species.
Aquaculture Fishing Records: Fish farms and their harvests.

Settings

Municipality Profile: Per municipality: fishing grounds, signatories, ordinance, logo, landing sites, barangays, local names.
Fisheries Reference List: Fishing grounds, species, gear, local names, fishing, aquaculture and livelihood lists.
Form Reference List: Regions to municipalities, gender, civil status, education, nationality, units, signatory roles. Municipality roles can look at it; only administrators change it.

System Administration

Users · Roles: Staff accounts and what each role may do. Super admin only.

Activity & Audit

Activity Log · Archived Logs · Archive Files: The audit trail and its yearly archive. Super admin only.
Usage Report: Printable summary of how the system is used. Super admin only.

The Dashboard shows the figures your role needs, for your area. You see only the menus your role can open.

Life of a trip

Four statuses

Step 1

Scheduled

The boat owner saved the trip. Still editable and cancellable by the owner.

Owner: Mark as Departed
Step 2

Departed

The boat is at sea. The trip QR exists and the trip is locked for the owner.

Kiosk: records the return
Step 3

Completed

Landed and verified. Locked. Its catch counts in the reports and creates a Capture Fishing record.

Final
Step 4

Cancelled

Called off by the owner before leaving, or by the super admin for a trip that never returned. The reason is saved.

Final

Walkthrough

Sign up. Set sail. Report.

KaChakDhin is a fisherfolk and boat owner. Maestro is the municipal staff who registers them. Dr. Jean is the municipal head who checks the data and reads the reports.

1

Maestro

Day 1

KaChakDhin comes to the municipal office to register. Maestro opens Registration → Fisherfolk Registration, clicks New Entry, chooses the municipality and fills in the profile, then uses Save and next through the remaining sections. Print on the row gives the registration form to check and sign.
2

Maestro

Day 2

KaChakDhin owns a boat. Under Registration → Vessel Registration, Maestro clicks New Entry, chooses KaChakDhin as the owner and enters the vessel and engine details. The MFVR number is generated, and the print menu gives the three vessel forms.
3

Maestro

Day 3

Under Licenses → Fishing License, Maestro creates the license for KaChakDhin, enters the validity dates and OR number, then adds the boat and the gear on the license's own pages. Print produces the license.
4

Dr. Jean

Day 3

Dr. Jean checks Missing Data Entry on the dashboard for unfinished profiles, missing pictures, and licenses without a vessel or gear, so gaps are fixed before they cause trouble at the kiosk.
5

Maestro

Day 4

In Vessel Owner Accounts, Maestro finds KaChakDhin, clicks Create login, and gives KaChakDhin the one-time activation code. There is no default PIN.
6

KaChakDhin

Day 5

KaChakDhin activates the login with the FishR number and the code, chooses their own PIN, and signs in. They tap + New Trip, pick the departure site, add the crew, and save it as Scheduled.
7

KaChakDhin

Day 5 · 05:00

As the boat leaves, KaChakDhin taps Mark as Departed and prints the trip QR. The trip is now locked against edits.
8

Kiosk

Day 5 · 16:40

The boat lands. At the Kiosk, the operator scans the trip QR (or types the trip code or a FishR number), confirms the return time and landing site, chooses With Catch, and adds each catch with gear, species, kilograms and price per kg. The review screen shows the totals; confirming completes the trip.
9

System

Day 5 · 16:41

The trip turns Completed and creates its Capture Fishing record with a DFCR number. The Activity Log keeps who changed what.
10

Dr. Jean

Month end

Dr. Jean opens Reports → Management Reports (or the Capture Fishing Report), sets the period and municipality, and uses Export Excel or Print. The catch KaChakDhin landed is now part of the figures.

If something is wrong

Quick fixes

I cannot see a record I know exists

It is outside your area. Ask your administrator to check the area on your account.

Access denied after signing in

Your account is deactivated, or its role cannot open the Admin panel. Ask the super admin.

Sent to Change Password

Your password is temporary. Choose a new one; nothing else opens until you do.

An entry cannot be deleted

Records already use it. Rename or correct it instead.

A vessel owner or captain forgot the PIN

Vessel Owner Accounts → Reset access. The old PIN stops working, and a new one-time code lets the person choose a new PIN.

A boat was sold

Update the owner in the Vessel Registration. The new owner can use the boat straight away, and the previous owner and any captain they chose lose access by themselves.

The kiosk will not finish a return

Read the red messages on Return Information. Nothing is half-saved; the trip stays Departed.

A printed form has a blank signature

The municipality has no active signatory for that role. Fix it in Municipality Profile.

A section is missing on a fisherfolk

The aquaculture sections show only when the profile is marked as having aquaculture.

A departed trip cannot be edited

Corrections must be made before Mark as Departed. After that only the kiosk can complete it.

Glossary

Terms

BoatR number: Registration number of a boat. Owners sign in with it and a 6-digit PIN.
FishR number: Registration number of a fisherfolk. It can find a trip at the kiosk.
DFCR: Daily Fish Catch Record: the number given to each capture fishing record.
MFVR: Municipal Fishing Vessel Registration number, generated per boat.
CSAT: Certificate of Standard Admeasurement and Tonnage.
Capture fishing: Catching wild fish, as opposed to farming (aquaculture).
Zero catch: A trip that returned with nothing. It is recorded so averages stay honest.
Stuck trip: Still Departed more than 24 hours after leaving.
Landing site: Where boats leave from and land: fish port, landing center, feeder port or traditional site.
ETP: Endangered, Threatened or Protected species.